Senior Manager, Administration & Finance

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Based in Washington, DC. Reports to the Executive Director.

The Senior Manager for Administration and Finance (SM AF) will provide both operational and programmatic support to the organization. They will define the process and implement the infrastructure and systems needed to support substantial organizational growth over the next five to ten years. They will continue to build and manage effective and streamlined administrative/financial systems, including financial, accounting, legal, information technology (IT), human resources (HR), and physical infrastructure. 

As a member of the senior leadership team, the SM AF will be involved in strategic planning, evaluation, and professional development initiatives, as well as planning for the organisation’s expansion to multiple new sites. They will also manage field accountants and program staff who are responsible for the financial management and reporting  of grants. 

Key Duties & Responsibilities

Financial Management

  • Oversee budgeting, financial forecasting, and cash flow for administration, existing programs, and proposed new sites.
  • Oversee all purchasing and payroll activity for staff.
  • Prepare monthly and annual financial reporting materials and metrics for the Executive Director and the Board of Directors, including reconciliations, grant-based financial reports, financial statements and cash flow projections.
  • Participate in the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective service delivery.
  • Monitor banking activities of the organization.
  • Ensure adequate cash flow to meet the organization’s needs.
  • Ensure maintenance of the inventory of all fixed assets
  • Hire, manage, and retain support staff as needed in the future.

Audit

  • Oversee the coordination of all audit activities.
  • Ensure all audit issues are resolved, and all compliance issues are met, and the preparation of the annual financial statements is in accordance with federal, state and other required supplementary schedules and information.
  • Work closely with the Executive Director and the Board’s Finance and Audit Committee to ensure timeliness and completion of all audit activities. 

Administrative Leadership and Management

  • Support the Executive Director on the organization’s financial, budgeting, and administrative processes—including HR, payroll, and benefits functions—with an eye to continuously developing and improving systems.
  • Lead the design of an IT plan for the future, and implement it successfully to meet IT needs (hardware and software) as the organization grows.
  • Manage the organization’s physical infrastructure, physical plant, and system maintenance (phone system, security, cleaning, supplies, etc.).
  • Develop and maintain systems of internal controls to safeguard financial assets of the organization and oversee awards and programs. 
  • Ensure adequate controls are installed and that substantiating documentation is approved and available such that all purchases may pass independent and governmental audits.
  • Investigate cost-effective benefit plans and other fringe benefits for employees and ensure all insurances and benefits are up to date. 

Strategic Planning:

  • Work with the executive management on the strategic vision including fostering and cultivating stakeholder relationships on city, state, and national levels, international as well as assisting in the development and negotiation of contracts.
  • Assist in performing all tasks necessary to achieve the organization’s mission and help execute staff succession and growth plans.
  • Assess the benefits of all prospective contracts and advise the Executive Team on programmatic design and implementation matters.

Qualifications:

The Senior Manager for Administration and Finance will have at least five to eight years of professional experience, including experience managing the finance and administration of a high-growth organization (preference given to nonprofit experience). They will have experience creating and driving the analytic framework for planning and managing organizational change in a highly entrepreneurial organization. They will have the following experience and attributes:

  • Bachelor’s degree (MA/MBA preferred) in Business, Management, or Finance
  • Excellent people skills, with experience collaborating in a multidisciplinary, diverse, and dynamic team
  • Demonstrated experience in financial management and accounting, ideally in the nonprofit sector – Certified Public Accountant (CPA) /Chartered Accountant (CA) preferred.
  • Experience should include legal, audit, compliance, budget, and resource development
  • Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems
  • Proven effectiveness leading professionals in finance and accounting
  • Technologically savvy, with an ability to point to examples of having worked with IT staff to develop and implement new processes and systems that increased efficiency in a fast-moving environment
  • Flexible and a self-starter; able to multitask while also being highly detail-oriented.
  • Personal qualities of integrity, credibility, and a commitment to Batonga’s mission. 
  • Working knowledge of French is highly desirable. 

The Employer retains the right to change or assign other duties to this position.

Batonga benefits include: access to health insurance flexible remote work policies generous PTO policies

Batonga Foundation is committed to creating a diverse, multicultural, and vibrant team, reflective of our values and the people whom we serve. Batonga provides equal employment, compensation and promotion opportunities to all applicants regardless of age, race, color, ethnicity, genetics, religion, gender identity, gender expression, sexual identity or orientation, disability, marital status, national origin, or any other characteristic as protected by federal, state, or local ordinance or law. 

To apply to this position, please send the following documents to jobs@batongafoundation.org before July 15th, 2020:

  • an updated CV 
  • a Cover Letter 
  • two references